You are hereby invited to attend a Meeting of Stondon Parish Council on Wednesday 27 July 2022 commencing at 7.30 pm in the Baptist Hall, Station Road, Lower Stondon for the purpose of transacting the following business.
James Stirling
Clerk to Stondon Parish Council
This is a link to a printable PDF copy of the agenda. Please do not print this post.
A G E N D A
Members of the Public: Members of the public wishing to address the Council during the meeting must make the Chairman aware of their intention before the meeting starts. Members of the public wishing to record the meeting are asked to notify the Chairman of their intentions so that appropriate arrangements can be made for the recording, in accordance with the Council’s Standing Orders and Recording of Meetings Policy.
26) Apologies [7.30pm]
27) Declarations
To receive declarations of interest from councillors on items on the agenda and provide outcome to requests for granting dispensations.
28) Chairman’s Announcements [7.35pm]
29) Public Session [7.40pm]
Standing Orders will be suspended for a period of up to 10 minutes to allow members of the public to address the Council in relation to the business on the agenda or request matters to be discussed at a subsequent meeting. Please note that this is limited to a maximum of 3 minutes per member.
30) Community Reports
– To receive a report, for information only, from the following groups: – 7:45pm –
a) RAF Henlow representative
b) Central Bedfordshire Council representatives
c) Other Village Organisations
Please submit a report for inclusion in the minutes.
Planning Matters – as received from Central Bedfordshire Planning Authority for
comment or information.
31) Planning Applications [7:55.pm]
a) CB/22/01612/FULL Consultation Expires: 16/08/22 Location: 6 Shannon Close, Lower Stondon, Henlow, SG16 6EF Proposal: Garage conversion Officer: Luke Burgess
b) CB/22/02815/FULL Consultation Expires: 18/08/22 Location: Tall Trees, 147C Station Road, Lower Stondon, Henlow, SG16 6JJ Proposal: Erection of a 2 bed detached chalet dwelling. Officer: Eilis Edmonds
For planning applications that are urgent and submitted between meetings power has been delegated to Clerk (following discussions with Council for a proposed response) to send comments to Planning.
32) To approve Minutes of Stondon Parish Council Meeting held on 22 June 2022 [8:15pm]
33) Clerk’s Report [8.15pm]
34) To consider general matters requiring a decision: [8:20pm]
a) Scouts Grant Application
b) Review and approve Deed of Easement for Stondon Park access road
c) Approval of the following Policies
i. PC Risk Management Policy
ii. PC Risk Register
iii. Communications and Social Media Policy
iv. Protocol on the recording and filming of Council and Committee Meetings
v. Freedom of Information Publication Scheme
vi. Freedom of Information Policy
vii. Investment Policy
viii. General and Earmarked Reserves Policy
ix. Grant Aid Application Form
x. Habitual or Vexatious Complainants Policy
xi. Retention of document policy
xii. Data Protection Policy
xiii. HR Policy Documents – including Recruitment policy, Discipline Bullying and Harassment, Information Technology and Computer use
xiv. Asset Register
d) Review of Play Park report, and any specific actions needed
e) Invitation to attend official opening of Trinity Park (Lavender Grange/Barrets/LS1) 8 September 2022 12pm to 2pm.
f) Update on the Stondon Recreation association and plans going forward
g) Clerk Training and attendance at the National Conference
35) Neighbourhood Plan
a) Plans and Meetings going forward
36) Finance: [9:00pm]
a) To approve payments to be made or made between meetings
b) Income
c) To receive monthly reconciliation
d) To receive quarterly financial summary for June
Reports should be circulated prior to the meeting and any questions raised as items for consideration. Copies of reports will be attached to the minutes and can be made available at the meeting.
Individual item timings are only indicative